THE CONSTITUTION OF THE ISLE OF WIGHT RADIO SOCIETY

 1.         The Society shall be called the Isle of Wight Radio Society.   The aims and objects of the             society are as follows: -

 1.1       To create and encourage interest in the theoretical and practical aspects of radio, television and the many diverse aspects of electronics.

 1.2       The up dating and operation of an amateur transmitting and receiving station on the             Society’s own premises.

 1.3       To give encouragement and assistance to those who wish to qualify for their Amateur Radio Foundation, Intermediate or Advanced Licence and to ensure adequate initial help is available after they have obtained it.

 1.4       To offer social amenities within the Society and to arrange visits and outings as the             members may require.

 1.5       A Fire Register will be maintained as a matter of Health and Safety and insurance compliance.  Each time a member or guest enters the clubs premises he/she shall enter his/her name, date, call sign and signature in the register. The register shall be kept in a prominent position.

 2.         The Annual General Meeting will be held before the end of April each year by which time the annual subscriptions shall fall due and be paid within one calendar month of the AGM.   The rate of the annual subscription for membership each year and also Associate membership, open to mainland amateurs only, shall be fixed or confirmed after the Treasurers report at each Annual General Meeting.

3.         At the Annual General Meeting the following officers may be elected:

            President  (to be a person of note who may add prestige and kudos to the Society).

            Vice-Presidents  (elected for donations that they make to the Society).

            To serve on the Committee the following Officers will be elected: -

Hon. Chairman, Hon. Secretary, Hon. Treasurer and up to four Committee Members. The officers and committee shall appoint a Vice Chairman from those elected.

            Other members may be co-opted on to the Committee from time to time as the             Committee decrees. These members co-opted shall not have voting rights.

4.         Any FOUR members of the Committee constitute a quorum.

5.         The Committee shall fill any vacancies that may occur on the Committee during the ensuing year.

6.         At the Annual General Meeting the Chairman shall present an annual report and the             Treasurer shall present a balance sheet, which shall have been duly audited.

7.         The Officers of the Society shall be responsible for drawing up and the maintenance             of an Inventory of the Society’s assets and equipment, which shall be presented with             the balance sheet at each General Meeting.

8.            Members shall hold themselves bound, in all cases of dispute or disagreement as to the             interpretation of the rules and regulations of the Society, to accept the decision of the             Committee as final and binding.

9.         In the event of a possible breach of the rules of the Society by a member, or possible             conduct on the part of the person rendering it desirable that they might cease to be a            member, the said person shall be requested to attend a Committee Meeting, and failing

A satisfactory explanation being given, the Committee shall call a General Meeting, which shall have the power to decide whether or not that person shall be required to resign.

9.1       The committee reserves the right to refuse membership to any person(s) whom they consider could disrupt and/or bring the society into disrepute.

9.2            Members of the public or guests of members are welcome to attend three IWRS Club meetings within any calendar year. After the third attendance all persons will be required to join the Society.

9.3       Any person wishing to take a formal course in any of the amateur radio licence examinations through the auspices of the IWRS will be required to join the Society.

9.4       Those non-members who wish to use the IWRS Satellite Examination Centre facility to sit any of the Radio Amateur Examinations (RCE) will be required to pay an administration fee of £15 to cover costs incurred.

10.       An Extraordinary General Meeting shall be convened at the request of at least twenty             per-cent of the Society’s membership by giving written notice to the Secretary, the             meeting to take place within 21 days of the notification being received by the Secretary.

11.       Any amendment of the rules of the Society shall be made at the Annual General Meeting             or at an Extraordinary General Meeting.

12.       Sub-Committees may be formed for specific purposes as and when they may be             required, members co-opted on these sub-committees do not have voting rights.

13.       The Committee (or an appointed Sub-Committee) having due consideration for the             requests and desires of the Membership shall, for each quarter, draws up a programme             of meetings.   This Programmes is to act as a guide and shall be published on the             Society’s notice board.

14.       Should the event occur that the Society is wound up all monies and assets of the Society shall be held in trust by a Trustee(s) who shall be appointed by a General Meeting.  The Trustee(s) shall deal with these assets and Monies as he/she/they consider(s) most propitious in order that the Society not re-establishing within a reasonable period (not less than one year), the Trustee(s) may dispose of the monies and assets of the Society in a manner which he/she/they consider(s) most expeditious for the aims of the Society.

This Constitution of the Isle of Wight Radio Society was accepted at the AGM held at the Society’s Headquarters Hayland’s Farm on 18th April 2008.